Privacy Policy

Effective Date:  3/20/2025

1. Introduction

Integrated Health and Wellness Center, LLC and Docere Fitness, LLC ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy describes how we collect, use, and disclose your personal information when you visit our website www.mcphersonchiro.com and use our chiropractic and fitness services. By using our website and services, you consent to the practices described in this policy.

2. Information We Collect

We collect various types of information, including:

Personal Information

• Name, address, phone number, email address, date of birth.
• Health information, including medical history, symptoms, and treatment records.
• Fitness assessment data and workout records.
• Insurance information.
• Payment information.

Website Usage Information:

• IP address, browser type, operating system.
• Pages visited, time spent on the website, and other browsing behavior.
• Cookies and similar technologies.

Fitness Facility Information:

• Sign-in logs.
• Video surveillance (for security purposes).

3. How We Use Your Information

We use your information for the following purposes:

Providing Healthcare Services:

• Diagnosing and treating chiropractic conditions.
• Developing and implementing fitness programs.
• Managing patient records.
• Communicating with you about your care.

Administrative Purposes:

• Scheduling appointments.
• Billing and payment processing.
• Responding to inquiries and requests.
  
• Improving our services.

Marketing and Communication:

• Sending newsletters, promotions, and updates (with your consent).
• Conducting surveys and research.

Legal Compliance:

• Complying with applicable laws and regulations, including HIPAA.
• Protecting our rights and the rights of others.

Security:

• Monitoring the fitness facility for security purposes.

4. Information Sharing

We may share your information with:

Healthcare Providers:

• Other healthcare professionals involved in your care.

Business Associates:

• Third-party service providers who assist us with billing, IT, and other functions.

Insurance Companies:

• For billing and claims processing.

Legal Authorities:

• When required by law or to protect our rights.

Within our organization:

• Between chiropractic and fitness staff, for the purpose of integrated care.

5. HIPAA Compliance

As a healthcare provider, we comply with the Health Insurance Portability and Accountability Act (HIPAA). HIPAA protects the privacy and security of your protected health information (PHI). We have implemented safeguards to protect your PHI and will only use and disclose it as permitted by HIPAA.

6. Data Security

We implement reasonable security measures to protect your information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is completely secure.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your website experience. You can control cookies through your browser settings.

8. Your Rights

You have the following rights:

• Access: You can request access to your personal information.
• Correction: You can request that we correct inaccurate information.
• Deletion: You can request that we delete your information (subject to legal limitations).
• Opt-Out: You can opt-out of receiving marketing communications.
• Complaints: You can file a complaint with us or with a regulatory authority.
• Restriction of processing: You can ask us to restrict how we use your information.
• Data portability: you can ask for a copy of your data in a machine readable format.

9. Children's Privacy

Our services are intended for children under the age of 13. We do collect personal information from children under 13 with the consent of a parent or guardian.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated policy on our website and update the effective date.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

• Integrated Health and Wellness Center/Docere Fitness
• 1319 E. 1st Street, McPherson, KS
• (620) 504-6344
• drtrost@mcphersonchiro.com

12. Video Surveillance

Our fitness facility uses video surveillance for the safety and security of our patients and staff. Recordings are kept for a limited time and are only accessed in the event of an incident.